Information for Panel Convenors

The page contains information for Panel Convenors about your responsibilities in agreeing to convene a panel at the conference, and the key deadlines you will need to meet.

Key Deadlines

Communications 

• It is very important that the conference organisers are able to communicate with you, so please double check that your contact details in Submittable are correct.  If we lose contact with you at any point over the coming months, your spot in the conference may be taken by someone else. 
• As the Panel Moderator, you are the sole point of contact between your speakers and the conference organisers.  That is, if your speakers have questions or concerns, they should contact you, and you can contact conference organisers.

Call for Papers (closes 30 July)

• If you have chosen to be part of the Call for Papers, the conference organisers will publicise your panel abstract, and your email address, in the first week of June.  The deadline for applications will be 30 July. 
• Applicants to the Call for Papers will be required to submit the following information: name and contact details; proposed paper title and abstract (250 words) and bio (100 words).  
• Applicants will apply directly to Panel Convenors.  It will be solely up to you to review applications, and to communicate with successful and unsuccessful applicants.  The conference organisers will not be accepting any applications for Papers.
• If you do not receive sufficient applications to your panel, we encourage you to solicit applications by approaching potential speakers directly. A helpful resource is the AAANZ Directory, available via the AAANZ website.

Panel Guidelines

• All panels will be allocated 90 minutes. Typically, this will consist of three papers and an introduction, but other formats are possible.  Regardless of format, no individual talk should exceed 20 minutes, and all panels must allow for at least 30 minutes of discussion. 
• The Panel Convenors and speakers must be AAANZ members. Information about acquiring membership, bursaries and other options will be made available on the website.
• Speakers may present no more than one paper at the conference.

Full Panel Details (due 11 August)

• Panel Convenors will be required to provide the conference organisers with their complete panel details by midnight, 11 August.  If we don’t receive your materials by this deadline, you may lose your spot in the conference.
• Complete panel details comprise:
  • Your panel title and abstract (200 words);
  • The names and contact details of all speakers;
  • The titles and abstracts (200 words) of their presentations; and
  • Any scheduling requirements (ie if you or a speaker can’t attend a particular day).

Guidelines as you Finalise Your Panels

These guidelines are also included here.

As in previous years, the content of AAANZ21 will be determined by Panel Convenors, speakers, and their audiences. Panel Convenors have an especially important role, by determining the theme and scope of their panels, and the speakers that will populate them.

As Panel Convenors finalise their panels, we urge you to consider the following questions:

• What are the histories of inclusion and exclusion that have shaped your panel topic? Should this be addressed in the panel abstract or one of the papers?

• Which voices have typically shaped your panel topic, and who has been excluded from this conversation? How might these voices be better included in your panel?

We encourage Panel Convenors to actively seek out proposals from Indigenous people and people of colour.  This may require you to specifically reach out to people, networks, and organisations outside major art institutions.

We know that many Panel Convenors live and practice such questions and principles every day.  We know that many of you follow such principles every day – if you have advice for the conference organisers or other Panel Convenors about how to do this better, please let us know.