Information For Panel Convenors

The page contains information for Panel Convenors about your responsibilities in agreeing to convene a panel at the conference, and the key deadlines you will need to meet.

Key Deadlines

3 June

29 July

5 August

8 August

Communications

• It is very important that the conference organisers are able to communicate with you, so please double check that your contact details provided to conference organisers are correct. If your contact changes please email us at conf@aaanz.info. If we lose contact with you at any point over the coming months, your spot in the conference may be taken by someone else.
• As the Panel Moderator, you are the sole point of contact between your speakers and the conference organisers. That is, if your speakers have questions or concerns, they should contact you, and you can contact conference organisers.

Call for Papers (closes 29 July)

• If you have chosen to be part of the Call for Papers, the conference organisers will publicise your panel abstract, and your email address, in the first week of June.  The deadline for applications will be 29 July.
• Applicants to the Call for Papers will be required to submit the following information: name and contact details; proposed paper title and abstract (250 words) and bio (100 words).
• Applicants will apply directly to Panel Convenors.  It will be solely up to you to review applications, and to communicate with successful and unsuccessful applicants.  The conference organisers will not be accepting any applications for Papers.
• If you do not receive sufficient applications to your panel, we encourage you to solicit applications by approaching potential speakers directly. A helpful resource is the AAANZ Directory, available via the AAANZ website.
• If you receive more papers of a high quality than you are able to host in a 90 minute session and would like a double session please communicate with conference organisers and if we have the capacity we will aim to accommodate additional sessions
• Otherwise you may direct applicants to submit to the Open Session option.

Panel Guidelines

• All panels will be allocated 90 minutes. Typically, this will consist of three papers and an introduction, but other formats are possible.  Regardless of format, no individual talk should exceed 20 minutes, and all panels must allow for at least 30 minutes of discussion.
• The Panel Convenors and speakers must register for the conference and be AAANZ members. Information about membership, bursaries and other options will be made available on the website.
• Speakers may present no more than one paper at the conference.

Notification of successful Paper applications (5 August)

• By 5 August panel convenors are to notify successful applicants and ask them to confirm their paper details. Remind successful applicants of the requirement to be a member of, AAANZ and to register for the conference. Where relevant, point successful applicants to information about the bursaries, which will appear on the conference website.

Full Panel Details (due 8 August)

• Panel Convenors will be required to provide the conference organisers with their complete panel details, including confirmed speakers, by midnight, 8 August.  If we don’t receive your materials by this deadline, you may lose your spot in the conference.
• Complete panel details comprise:
  • Your panel title and abstract (200 words);
  • The names and contact details of all speakers;
  • The titles and abstracts (200 words) of their presentations; and
  • Any scheduling requirements (ie if you or a speaker can’t attend a particular day, time differences etc.).