The National Portrait Gallery’s purpose is to increase the understanding and appreciation of Australian people and culture through the art of portraiture. The Gallery operates 364 days a year, offering visitors the opportunity to view the collection and special exhibitions, and participate in a variety of cutting edge public and educational programs. The Gallery also offers venue hire for private and corporate events and houses a popular cafe and bookstore.
It occupies an award-winning, purpose built facility on the shores of Lake Burley Griffin, in the company of other prestigious and iconic national cultural and collecting institutions.
The National Portrait Gallery is proud to have been recognised an Aon Best Employer in 2019 as part of Aon Best Employers global certification.
The position
Reporting to the Director, Collection & Exhibitions, the Collection Administrator is responsible for the management of collection documentation including acquisitions, Collection Management System administration and overseeing the section policies, procedures and national and international compliance for art movement. The Collection Administrator works collaboratively with the Collection Manager, Imaging Services, Curators and the Exhibitions team, as required.
Specific tasks
As a senior position within a small collection management team:
1. Manage all registration aspects of the Gallery acquisition process including liaison with internal and external stakeholders, processing donations via the cultural gifts program, issuing deeds of donation, cataloguing newly acquired works and the maintenance of collection copyright records.
2. Management and maintenance of the Gallery’s collection management system (CMS). This includes overseeing staff training, generating reports and statistics whilst ensuring accuracy in relation to the documentation and cataloguing of the collection.
3. Ensure the gallery is compliant with national and international regulations and procedures for the movement of cultural objects. This includes maintenance of the Gallery’s Approved arrangements, Known Consignor Scheme status, insurance coverage and indemnification.
4. Supporting the Director, Collection and Exhibitions with business planning, budget formulation, tracking and analysis, program and performance reporting; contributing to the development of policies and procedures and other high level tasks as required.
5. Manage the development, implementation and review of collection data standards and registration processes and procedures.
Selection criteria
1. Demonstrates skills and expertise Demonstrated skills and awareness of the requirements relating to registration documentation, collection management systems and industry regulation and compliance.
2. Shapes Strategic Thinking Demonstrated experience providing direction and the importance of the operational tasks and organisational goals.
3. Achieves results Proven ability to work on several projects simultaneously and to plan, organise, manage and prioritise activities and resources to specified deadlines while observing work health and safety compliance.
4. Cultivates productive working relationships Proven capacity to provide sound and effective leadership within multi-disciplinary teams; to build productive relationships with internal and external stakeholders, anticipating and being responsive to their needs.
5. Exemplifies personal drive and integrity Demonstrated commitment to achieving goal and progressing work; accepting challenges and new opportunities; application of Australian Public Service Values.
6. Communicates with influence Evidence of effective skills in written and oral communication and negotiation skills.
Applicant Information
If you require further information please contact (Maria Ramsden, Collection Manager 02 6102 7041) or by email at maria.ramsden@npg.gov.au.
Responses to the selection criteria are limited to 200 words per criterion. Applications are to be submitted to npghrservices@npg.gov.au along with current CV and application cover sheet which can be found on our website www.portrait.gov.au
APPLICATIONS CLOSE Sunday 11 November 2019
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